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10 steps to organize an impressive grand opening ceremony

8/11/2022 16

The grand opening ceremony is the starting point of production and business activities with the desire to prosper of companies and enterprises. In this article, HoaBinh Group will share with you the 10 steps to organize an impressive grand opening ceremony.

10 steps to organize an impressive grand opening ceremony

Why should you organize a grand opening ceremony?

A grand opening ceremony is an event marking the official commencement of the operation of a new business, store, production facility, or branch. The opening ceremony not only means to announce the start of the operation of the business, company, and store but also shows the wish that the business is always prosperous, blessed, and favorable.

Nowadays, the grand opening ceremony is increasingly focused and invested more to bring effective communication for businesses and brands. This is an opportunity for businesses to promote their image closer to the public through interactive activities during the event. If you do well the steps of organizing a grand opening ceremony with unique ideas, the business can also create a huge effect on the mass media.

10 steps to organize an impressive grand opening ceremony

10 steps to organize an impressive grand opening ceremony of HoaBinh Group

Depending on the type of company, business, the organizing unit will be flexible to plan the most suitable process. However, any opening event must be done following the basic steps outlined below.

Step 1: Determine the purpose and objectives of the grand opening ceremony

The first step in the process is to set event goals. The clearer and more specific these goals are, the easier it will be to plan and control them. Usually, goals will be set by the marketing department or the event company based on a request from the customer or company management.

Step 2: Set up a team to organize the grand opening ceremony

Based on the set objectives to determine the scale of the event and to establish a core team. In any event, the staff is also the first and most important factor determining the success of the event. Usually, the organizing team will consist of the person in charge of the company, the business, and the personnel of the event company.

Step 3: Agree on time, venues, and guests

The event organizer will work with the company management to agree on the time, venues, and composition of the guests.

10 steps to organize an impressive grand opening ceremony

Step 4: Outline the event plan

At this step, the event organizers will prepare the overall agenda for the event, including the main contents as well as the items needed in the grand opening ceremony to get an overview of all activities that are expected to take place.

Step 5: Making ideas, choosing a theme for the grand opening ceremony

To have a unique and outstanding grand opening ceremony, you will need to choose an impressive and engaging theme. The event organizer will proactively propose ideas and topics that are best suited to your business type. Besides, HoaBinh Group with many years of experience in organizing grand opening ceremonies will provide many options for businesses and companies to choose from. This step is quite important because the event theme is what makes the highlight and creates media effects for the entire event.

10 steps to organize an impressive grand opening ceremony

Step 6: Prepare a detailed plan

Once the theme for the grand ceremony has been obtained, the organizers will rely on it to complete a detailed plan for the entire event, including items to be done, who is in charge, execution time,… The careful and detailed plan, the easier the implementation process.

Step 7: Organize the grand opening ceremony

From the detailed plan clearly stating the categories as well as the tasks and functions of each part of the departments, start to implement the content for the event. The organizers are tasked with coordinating and working with relevant departments such as design, construction, communications, logistics, and event providers to ensure the ceremony launch according to plan.

10 steps to organize an impressive grand opening ceremony

Step 8: Do marketing and communication for the grand opening ceremony

Communication is an indispensable step in the event organization process. You can start from channels you own, such as website announcements, email, or social media channels. Next is paid to advertise online and offline, using communication tools to encourage customers to sign up.

10 steps to organize an impressive grand opening ceremony

Step 9: Track, check the event organization

Based on the schedule of the opening ceremony, the event organizers always monitor and check the progress of the items according to the set deadline. Also, make necessary adjustments as needed during event preparation and commissioning.

Step 10: Evaluate and learn from experience after the grand opening ceremony

This is a mandatory step in each event, evaluate the entire event based on the original goals set out. From there, point out points that need to be overcome and learn from the experience for the entire organizational team.

10 steps to organize an impressive grand opening ceremony

Why should you choose HoaBinh Group for organizing an impressive grand opening ceremony?

Above are the steps to organize an impressive grand opening ceremony for your businesses, shops, business establishments,… The more thoughtful and careful preparation, the more smooth and successful the ceremony will be. However, in order to ensure the quality of the event as well as the breakthrough of ideas, businesses should choose a well-experienced and reputable event management company.

HoaBinh Group with more than 5 years of experience in the event industry, is proud to be the companion and organizer of events for businesses, associations, and associations events such as opening, inauguration, year-end parties, new year, new product launch,… With a team of experts with many years of experience and a team of young, dynamic, and creative professionals, HoaBinh Group always makes efforts to bring truly meaningful events for customers. Interested businesses please contact HoaBinh Group via website chatbox or hotline +84.913.311.911 for advice and support.

HoaBinh Group – the professional event management agency in Vietnam

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